Privacy Policy

Last updated: 1st January 2026

1. Who We Are

We are GoodlyCode, a sole trader company that provides software to help manage art clubs.

We take your privacy seriously and are committed to protecting your personal information. If you have any questions, you can contact us at:

Email: goodlycode@gmail.com

Telephone: 07402 153780

2. The Personal Information We Collect

We collect only the information we need to run our art clubs and support your membership. This may include:

• Your name and contact details (email, phone number, address)
• Your membership details (which club art you belong to, art club subscription records)
• Information about your artwork (images you submit, descriptions, dimensions, price)
• Your communication preferences
• Website usage information and error logs

No financial data at all is held except for artwork exhibition prices and if sold.

3. How We Use Your Information

We use your information to:

• Manage your membership and keep our records up to date
• Organise events, workshops, exhibitions, and club activities
• Communicate with you about club news, opportunities, and updates
• Improve our services and understand how members use them
• Meet our legal and financial obligations

We do not use your information for automated decision‑making.

4. Sharing Your Information

We do not share any personal information at all. Only information about artworks and their prices at exhibitions may be shared with exhibition venues.

We will never sell your personal information.

5. Photography and Artwork Use

Photographs of artworks may be uploaded for the website or directory. These will only be used for those purposes.

6. How We Store and Protect Your Information

We use secure systems and processes to keep your information safe. This includes:

• Password‑protected systems
• Encrypted storage
• Limited access for art club administrators who need it

Although we take strong precautions, no system is 100% secure.

7. How Long We Keep Your Information

We keep your information only for as long as we need it, which usually means:

• While you are an active member
• For a short period afterwards

You can ask us to delete your information at any time.

8. Your Rights

Under UK data protection law, you have the right to:

• See the information we hold about you
• Ask us to correct anything that is wrong
• Ask us to delete your information
• Ask us to stop using your information
• Withdraw your consent at any time
• Ask for a copy of your information in a portable format

To use any of these rights, contact us at info@goodlycode.com.

9. Cookies and Website Tracking

Our website uses cookies to help it work properly and to understand how people use it. You can control cookies through your browser settings.

10. Changes to This Policy

If we make changes to this Privacy Policy, we will update the date at the top and let members know about any important updates.